Industry · Pilates

Software for Reformer Pilates studios.

The room is the unit you run: seats are machines and the studio assigns the trainer. Regulars with a fixed weekly slot and drop-ins who book class by class, with packs valid at every location.

Book a demo How it applies

Pilates studio · Pilatify Magenta

Thursday · per-room schedule · sample data

Room 16 Reformers

Room 26 Reformers

09:00

09:30

10:00

10:30

11:00

11:30

12:00

12:30

Reformer basicsGiulia F. · 5/6

Reformer advancedMarco D. · 6/6

MasterclassElena V. · 4/6

Reformer basicsSara L. · 4/6

Trial classtrainer to assign · 2/6

Reformer intermediateLuca B. · 6/6

confirmedfullneeds actionset-up time

The bookable resource is the room: seats are Reformers, the studio assigns the trainer.

How it applies

ERA Wellness features applied to Pilates.

The model was built with the Pilatify network and is the one running in production today.

Scheduling: Calendar per Reformer room by day, week and month, with capacity equal to the number of machines.
Clients: Regulars with a fixed weekly slot and drop-ins who book single classes.
Catalogue: Class packs valid across the network, masterclasses, annual membership, trial class.
Cancellation: Within 24 hours it frees the seat without using a credit and creates a make-up on the same slot.
Trainers: Assigned by the studio per room and day; letting clients pick a preferred trainer is an option you can switch on.
Documents: Medical certificate with booking block and automatic reminders.
Network: Monthly royalties calculated per franchisee company.

The system in use

Screens from the Pilatify network.

Calendar, dashboard, client record, certificates, trainers and client area, as the staff use them every day.

ERA Wellness weekly calendar for Room 1 at Pilatify Magenta, showing trainer and booked seats for each class — Weekly calendar per room: every slot shows the trainer, booked seats out of 6 Reformers and client type.

ERA Wellness network dashboard with active clients, today's classes, revenue and to-do items — Network dashboard: active clients, today's classes, month-to-date revenue and items to handle.

ERA Wellness client record with days since last visit, class-pack pace, medical certificate and annual membership — Client record: days since last visit, class-pack pace, certificate and annual membership at a glance.

ERA Wellness medical certificate tracker with automatic booking block and reminders — Medical certificates: network-wide tracker, automatic booking block and reminders at 60, 30 and 7 days.

ERA Wellness trainer assignment for a room's slots with one-click day auto-assignment — Trainer assignment per room and day, with one-click auto-assignment to eligible trainers only.

Preview of the My Pilatify client area in ERA Wellness with upcoming classes and remaining credits — My Pilatify client area: upcoming classes, remaining credits and the actions the studio allows.

Read the Pilatify case study →

FAQ

Frequently asked questions

How does ERA Wellness handle Reformer rooms?

Each room is a resource with capacity equal to its Reformers. Calendar, timetable and trainer assignment are organised per room, not just per location.

What's the difference between regulars and drop-ins?

Regulars have a fixed weekly slot booked automatically until their pack runs out; drop-ins book class by class.

How does the 24-hour rule work?

If clients cancel within the set window, the seat is freed, no credit is used and regulars get a make-up on the same slot. After the window the credit is used.

Are class packs valid at every location?

Yes. The pack belongs to the client, who has one record across the network, so credits can be used at any location.

Can clients choose their trainer?

Normally the studio assigns the trainer. Letting clients pick a preferred trainer is an option the studio can switch on in the client app.

Other industries

See it on your studio.

We'll show you ERA Wellness set up for your industry, with your locations, your rooms and your timetable.

Book a demo