Management software for gyms and fitness clubs.
Several rooms, dozens of classes a week, different memberships and personal trainers: ERA Wellness keeps timetable, bookings, check-ins and renewals together. At the door it checks membership and certificate in one step.
Fitness club · example with four rooms
Tuesday · timetable per room · sample data
How it applies
ERA Wellness features applied to fitness.
The same engine as Pilates, with time-based memberships, several rooms in parallel and personal training packs.
- Rooms
- Each room is a resource with its own capacity and equipment: class studio, cycle room with bikes, boxing ring, PT room.
- Timetable
- Recurring weekly classes across rooms in parallel, with instructor, level and length per class.
- Bookings
- Places are booked from the app; when a class is full the waiting list opens and moves up by itself.
- Memberships
- Gym-only, classes-only or all-inclusive; monthly, quarterly and annual, with freeze and automatic extension.
- Personal trainer
- Session packs on the trainer's calendar; trainers see only their own clients.
- Check-in
- QR at the door checking membership and certificate, with a live count in the weights area.
- Instructors
- Each instructor lists the disciplines they teach: only eligible instructors are offered for each class.
- Renewals
- Client reminder seven days before expiry, with renewal from the client app.
Sample timetable
Every class with its own room and rules.
The class catalogue of a typical club: each class has length, room, capacity and level, and the instructors qualified to teach it.
| Class | Room | Length | Capacity | Level | Qualified instructors |
|---|---|---|---|---|---|
| Legs, bums & tums (GAG) | Studio A | 45′ | 25 | all levels | Sara, Marco |
| Total body | Studio A | 45′ | 25 | all levels | Marco, Elisa |
| Mat Pilates | Studio A | 50′ | 25 | beginner | Elisa |
| Spinning | Cycle room | 45′ | 20 | intermediate | Davide, Luca |
| Endurance spin | Cycle room | 60′ | 20 | advanced | Luca |
| Aerobox | Ring | 50′ | 16 | all levels | Giada |
| Boxing technique | Ring | 60′ | 16 | intermediate | Andrea |
| Beginner boxing | Ring | 60′ | 16 | beginner | Andrea, Giada |
| Personal training | PT room | 60′ | 1 | tailored | Paolo, Anna |
The system, applied
A day at the club.
ERA Wellness screens set up for a fitness club with four rooms. Names and figures are examples.
| Client | Membership | Status |
|---|---|---|
| Chiara Ferrari | Classes quarterly | Checked in |
| Paolo Riva | All inclusive | Checked in |
| Marta Galli | All inclusive | Booked |
| Luca Bassi | Classes monthly | Blocked · certificate |
| Anna Colombo | Classes quarterly | Trial |
| Time | Client | Plan | Result |
|---|---|---|---|
| 07:02 | Paolo Riva | All inclusive | Admitted |
| 07:15 | Marta Galli | Open | Admitted |
| 07:31 | Luca Bassi | Classes monthly | Certificate expired |
| 07:48 | Anna Colombo | Classes quarterly | Frozen until 2 Nov |
| 08:05 | Davide Conti | PT 10 | Session 6/10 |
| Plan | Access | Term | Active | Expiring | Frozen |
|---|---|---|---|---|---|
| Open | weights area | monthly | 212 | 18 | 6 |
| Classes only | all classes | quarterly | 164 | 11 | 3 |
| All inclusive | weights + classes | annual | 301 | 9 | 4 |
| PT 10 | 10 trainer sessions | per session | 37 | 5 | — |
A freeze automatically extends the end date by the frozen days. Renewal starts from the 7-day reminder.
| Time | Client | Goal | Pack |
|---|---|---|---|
| 07:00 | Paolo Riva | Strength | 6/10 |
| 08:00 | Giulia Neri | Weight loss | 9/10 |
| 12:00 | Assessment | new member | — |
| 13:00 | Anna Colombo | Posture | 2/10 |
| 18:00 | Free | bookable online |
Trainers see only their own clients. Each session uses one credit; at 2 left a renewal offer goes out.
FAQ
Frequently asked questions
Does ERA Wellness handle time-based memberships?
Yes: monthly, quarterly and annual, with renewal reminders before expiry and the option to freeze with automatic extension.
How does gym check-in work?
Clients show the QR code from the client app; the system checks membership and medical certificate and records the visit.
Can I run classes with limited capacity?
Yes. Each class has its capacity and can't be booked beyond it. An automatic waiting list is coming soon.
What about personal training?
It's sold as session packs and booked on the trainer's calendar, and trainers see only their own clients.
Can I run several rooms with classes at the same time?
Yes. Each room has its own timetable and capacity: spinning in the cycle room, aerobox in the ring and a GAG class in the studio can all run at the same hour.
Can I restrict some classes to certain memberships?
Yes. Each membership states which classes and rooms it covers: a gym-only plan, for example, can exclude classes or include a set number per month.
Other industries
See it on your studio.
We'll show you ERA Wellness set up for your industry, with your locations, your rooms and your timetable.
Book a demo